Showing posts with label Prevent. Show all posts
Showing posts with label Prevent. Show all posts

Tuesday, February 17, 2015

How To Prevent ‘Sudden Client Designer Syndrome’



We’ve all been there: a client really, really wants to make a change to your design that, as a designer, you can immediately tell will result in disaster.


It happens to every designer, and, as far as I can tell, there’s no real way to avoid it. However, there is a method you can use to mitigate the problems caused by what I like to call “Sudden Client Designer Syndrome.” It has to do with User Experience (UX). Contrary to popular belief, UX is useful not only to web developers, but to any designer who designs any kind of product, information, or experience with a “user,” “consumer,” or “customer” in mind.


Create Objectivity


The reason why clients develop Designer Syndrome in the first place is that design is almost universally seen as a subjective discipline. In many ways, that’s completely true. Designers are called upon to navigate the fine line between marketing and art to develop creative solutions to problems.


It’s all very romantic, and clients can get to caught up in that mythology that they lose track of the fact that there is actual knowledge, experience, and quite often training that lies behind those decisions their designers make with seemingly no effort at all. People forget that it only looks easy. That’s okay; they’re only human. But if you’re the designer caught in the middle of this tangle, it can make your work quite frustrating and emotionally draining.


Businessman interactions by social media with business partners - vector illustrations


However, if you play to your clients’ true desires, you can often get them to understand the inherent objectivity that lies at the heart of what you do. What are your clients’ true desires, you ask? Well, if they’re anything like my clients, their true desires probably have something to do with generating maximum profits for their businesses.


This is an objective goal that you can use to your advantage. Your client may secretly wish he or she were an art director or a designer themselves, but the reason they’ve hired you is because they want to generate the most lucrative product, service, or information possible.


Your primary task when dealing with a ‘wannabe designer client’ is to remind them of this fact as often (and as politely) as possible. The easiest way to do this is to make sure you always talk about your design decisions in terms of the user, rather than isolating the visuals or the mechanics and selling the client purely on your design’s technical merit.


Whether your client is selling shoes, a personal philosophy, or organic dog food, he or she can always be persuaded to put their users first. (If they can’t, it’s probably time to find a new client.)


Do Your Research


Here’s a trick you can use to automatically boost your desirability to clients, getting them not only to trust you for every project they give you, but which will also make you a sought-after expert to other prospective clients in the same industry: figure out the target audience your client is targeting, and focus your effort on getting into the head of the ideal example of that audience.


When you zero in on serving a particular market through your clients, you automatically raise your desirability as a designer, and you make your career less about your individual clients, and more about the industry that needs your services.


Vector illustration of web analytics information and development website statistic


You can spend a lot of time being a “generalist” and go after any kind of design job you can find, or you can narrow down your services to a few key markets and spend some time getting to know exactly what goes on in the psychology of those types of consumers.


For example, if you’re a freelance branding designer who does work for start ups, take some time and think about exactly what kind of start ups you’re targeting. What do they sell? Who buys their products or services. Those are the people you want to please – not your client.


And, phrased just the right way, this will become evident to your client as well. Of course, you should never be rude or condescending to a client, but if you make it clear that you are an expert on your client’s target market, they will trust you that much more, and they will also recommend you to their colleagues in the same industry that much more frequently.


Be the Client


Creating user personas is an excellent technique that business owners use to gain insight into the psychology of their target market. Designers use it as well when they are developing content or products on their client’s behalf. However, you can also use this technique on your clients themselves.


As I said before, your career will be much more streamlined if you focus in and get to know the target demographics you serve most often with your designs. But it’s also a good idea to spend time getting to know the clients you serve most often. Clients are your target market; as such, they can be dissected and studied using business savvy and marketing psychology.


It might sound cold and mechanical, but believe me, it’s much simpler than going into a design meeting completely blind, attempting to figure out each client individually. Doing several hours of research in your spare time will eliminate the guesswork from your freelance business, and your clients will be immensely grateful that you can seemingly “read their minds.”


Flat illustration of communication by social media - vector illustration


So, how do you go about doing this research? By finding the types of people you’d most like to work for, and contacting them about their wants and needs in a designer. Email them, call them up, invite them out for a chat over coffee.


Gather enough of this data and you’ll start to see patterns emerge. These patterns are the basis for your client persona – they are what you can use to generate a bulletproof knowledge of nearly every client you serve. There will always be exceptions, but by gathering research, you can dramatically reduce the likelihood of getting a client that you absolutely can’t deal with. And if you do get one of those clients, well, you know what to do by now (hint: it involves running).


Concluding


It’s important to actually do these things, rather than just think about them. The reason is that what you think your clients and target users want is often very different than what they actually want. This is why so many business ideas fail before they even get off the ground. People don’t do their research; they don’t communicate directly with their market, and so they fail to realize what others are really looking for.


To position yourself ahead of all the other lazy, mediocre designers out there, it’s important that you actually take the time to get into the heads of your market, whether it’s clients or users.


What Do You Think?


Do you spend time getting to know what your clients or end users really want? How has it helped your design process?


All images from Max Griboedov’s potfolio on Shutterstock.




The post How To Prevent ‘Sudden Client Designer Syndrome’ appeared first on Speckyboy Web Design Magazine.



How To Prevent ‘Sudden Client Designer Syndrome’

Friday, February 13, 2015

Freelancers: 7 Ways To Prevent Chargebacks From Clients

We all know the financial hardships freelancers face when finding new clients, preserving existing income sources, maintaining cash flow during slow times, figuring out income taxes and more. Unfortunately, there is another financial hurdle you could face as a freelancer: chargebacks.


via Fotolia


A chargeback is a forced credit card refund. Chargebacks are a form of consumer protection, originally created to protect people from fraud and unauthorized transactions. The merchant bears the burden of proof. All the cardholder (freelance client) has to do is contact the bank and ask for their money back.


If you accept credit card as a form of payment, even if you are in freelancing, credit card companies will deem you a merchant, which means that a freelance client can dispute a payment they’ve made to you. The money will be removed from the your bank account, without warning or your consent, and you will be left with an extra chargeback fee you’ll have to pay.


As you can see, chargebacks open the door for fraudsters which may include clients of questionable character looking to cheat the system.



Accepting Credit Cards As Payment


The first solution off the top of your head would probably be to just do away with the idea of accepting credit card as payment. But know that other forms of payment come with dangers too: check fraud, counterfeit and bouncing checks are a few unpleasant side effects of accepting checks as payment.


Bitcoin and other virtual currencies aren’t widely accepted yet, and wiring money or providing direct deposits are a risk many clients aren’t usually willing to take. In the end, credit card payments are usually the lesser evil. Chargebacks are unpleasant but with proper management, they are preventable. Taking manageable risks is the only way to ensure growth and success.


Best Ways To Prevent Chargebacks


A determined fraudster or a lazy client is bound to slip through the cracks on occasion but there are plenty of ways to reduce the risk of these unnecessary profit losses.


1. Consider Using A Moderator


Technically, you can find freelances jobs anywhere. It should also be noted that anyone can post these jobs. Unless there is a screening process of some sort, you could end up working with some real sketchy characters. Consider using freelance job coordinators like oDesk, Elance, or Guru.


In addition to facilitating work opportunities through the job board, these companies act as a payment moderator between the client and freelancer. There are checks and balances in place to help make the payment process as safe as possible. Some even go so far as to guarantee payment. Chargebacks are much less likely to occur in these "safe" environments.


2. Meticulously Research The Potential Client


Even if you do use one of these freelancing agencies – and especially if you don’t – it is important to do your own research. An honest client who has every intention of paying for quality work will have a better online reputation than a scammer who is determined to get something for free.


Go online and learn everything you can about a new or potential client.


  • Check out their website (the design can tell you a lot about the company’s legitimacy).

  • See if there are any reviews on the client’s Google+ account.

  • Be sure to check out scam websites like Ripoff Report.

  • If the company has brick-and-mortar presences, you can see how they stand with the Better Business Bureau.

  • In addition to your online research, conduct a phone or Skype interview.

  • Also, if the client does business in the "real world," stop in during business hours (if they are local).

3. Take Extra Precautions


Many chargebacks are filed because of unauthorized transactions. A fraudster could get a hold of credit card information and buy a design on someone else’s dollar. Make sure you really are working for the person who will be footing the bill.


If possible, ask for a photocopy (or scan) of both the face of the credit card and the client’s photo ID. Make sure the names match. A thief probably wouldn’t have access to both the credit card and ID. In fact, if the credit card account number has been hacked from somewhere, they might not even have access to the actual card. You can also compare the signature on the ID to the signature on the contract.


4. Address Payment Details In Writing


Your contract might be your best chargeback prevention tool. Disputing a chargeback is difficult – and rarely successful. The only way to prove your case (and get your money back) is to have written documentation supporting your claims.


Since a contract would act as this dispute proof, it also acts as a deterrent for anyone who might be looking for ways to cheat the system. So make sure you plug any holes from the get-go. This article on freelance contract clauses can help you draft a fail-proof contract; pay careful attention to the tips regarding rates, invoicing, kill fee, and deadlines. These will be most helpful in preventingt chargebacks.



5. Clearly Outline Copyright Ownership


Another important tip to note is copyright issues. Copyright laws are another valuable chargeback prevention tool. Imagine the following situation. You design a killer website for a client. He accepts the design. He pays you via credit card. Life goes on.


Later, you receive notice of a chargeback but your design is still on the client’s site. If you worded your contract right, you can go after the thieving client. How? Put the following phrase in your contract: copyright transfers to the client only upon payment in full. If the client filed a chargeback, he hasn’t paid you, and therefore is in violation of copyright laws by continuing to use your design.


If you threaten the client with a DMCA takedown, he is likely to cancel the chargeback real quick. If he doesn’t pay, follow through with the takedown. This action won’t get you your money back, but it will give you a little satisfaction!



6. Comply With All Deadlines


Not all chargebacks come from scammers. There is a real possibility the chargeback filed against you is valid and brought about by your own actions. There are tons of acceptable reasons why a cardholder would file a chargeback. For example, one chargeback reason code that could influence your freelance income is "services not provided."


If you don’t adhere to deadlines, it is understandable that a client might consider a chargeback. The client shouldn’t have to pay for something he didn’t receive. If there is a chance you’ll miss a deadline, let the client know as soon as possible and offer an alternate submission schedule.


Additionally, make sure you provide excellent customer service. Answer your client’s phone calls and emails promptly and professionally. If there is a lag in communication, the client might think you went MIA and pull the plug on payments that have already been rendered.



7. Do The Work, And Do It Well!


Chargebacks filed when services are "not as described or defective" is also a legitimate grievance. If your client hired you to do X and you delivered Y, isn’t it understandable that a chargeback could be in your near future?


One way to ensure the quality of your work is to limit the amount of projects you accept at a given time. If you are stretched too thin, it will show in the quality of your work. Take pride in your work. Deliver completed projects that represent your very best effort.



And there you have it. There is nothing to fear about chargebacks once you understand how to prevent or at least minimize the possibility of it happening on your watch. Don’t threaten the success of your design career by failing to take a few preventative steps before work begins.


Have you experienced a chargeback? Were you able to successfully dispute it? Did you change the way you interact with clients as a result?


Editor’s note: This post is written by Jessica Velasco for Hongkiat.com. Jessica loves unearthing the strangest, most outrageous tech ideas. You can follow her on Twitter.



Freelancers: 7 Ways To Prevent Chargebacks From Clients

Wednesday, February 11, 2015

Freelancers: 7 Ways To Prevent Chargebacks From Clients

We all know the financial hardships freelancers face when finding new clients, preserving existing income sources, maintaining cash flow during slow times, figuring out income taxes and more. Unfortunately, there is another financial hurdle you could face as a freelancer: chargebacks.


via Fotolia


A chargeback is a forced credit card refund. Chargebacks are a form of consumer protection, originally created to protect people from fraud and unauthorized transactions. The merchant bears the burden of proof. All the cardholder (freelance client) has to do is contact the bank and ask for their money back.


If you accept credit card as a form of payment, even if you are in freelancing, credit card companies will deem you a merchant, which means that a freelance client can dispute a payment they’ve made to you. The money will be removed from the your bank account, without warning or your consent, and you will be left with an extra chargeback fee you’ll have to pay.


As you can see, chargebacks open the door for fraudsters which may include clients of questionable character looking to cheat the system.



Accepting Credit Cards As Payment


The first solution off the top of your head would probably be to just do away with the idea of accepting credit card as payment. But know that other forms of payment come with dangers too: check fraud, counterfeit and bouncing checks are a few unpleasant side effects of accepting checks as payment.


Bitcoin and other virtual currencies aren’t widely accepted yet, and wiring money or providing direct deposits are a risk many clients aren’t usually willing to take. In the end, credit card payments are usually the lesser evil. Chargebacks are unpleasant but with proper management, they are preventable. Taking manageable risks is the only way to ensure growth and success.


Best Ways To Prevent Chargebacks


A determined fraudster or a lazy client is bound to slip through the cracks on occasion but there are plenty of ways to reduce the risk of these unnecessary profit losses.


1. Consider Using A Moderator


Technically, you can find freelances jobs anywhere. It should also be noted that anyone can post these jobs. Unless there is a screening process of some sort, you could end up working with some real sketchy characters. Consider using freelance job coordinators like oDesk, Elance, or Guru.


In addition to facilitating work opportunities through the job board, these companies act as a payment moderator between the client and freelancer. There are checks and balances in place to help make the payment process as safe as possible. Some even go so far as to guarantee payment. Chargebacks are much less likely to occur in these "safe" environments.


2. Meticulously Research The Potential Client


Even if you do use one of these freelancing agencies – and especially if you don’t – it is important to do your own research. An honest client who has every intention of paying for quality work will have a better online reputation than a scammer who is determined to get something for free.


Go online and learn everything you can about a new or potential client.


  • Check out their website (the design can tell you a lot about the company’s legitimacy).

  • See if there are any reviews on the client’s Google+ account.

  • Be sure to check out scam websites like Ripoff Report.

  • If the company has brick-and-mortar presences, you can see how they stand with the Better Business Bureau.

  • In addition to your online research, conduct a phone or Skype interview.

  • Also, if the client does business in the "real world," stop in during business hours (if they are local).

3. Take Extra Precautions


Many chargebacks are filed because of unauthorized transactions. A fraudster could get a hold of credit card information and buy a design on someone else’s dollar. Make sure you really are working for the person who will be footing the bill.


If possible, ask for a photocopy (or scan) of both the face of the credit card and the client’s photo ID. Make sure the names match. A thief probably wouldn’t have access to both the credit card and ID. In fact, if the credit card account number has been hacked from somewhere, they might not even have access to the actual card. You can also compare the signature on the ID to the signature on the contract.


4. Address Payment Details In Writing


Your contract might be your best chargeback prevention tool. Disputing a chargeback is difficult – and rarely successful. The only way to prove your case (and get your money back) is to have written documentation supporting your claims.


Since a contract would act as this dispute proof, it also acts as a deterrent for anyone who might be looking for ways to cheat the system. So make sure you plug any holes from the get-go. This article on freelance contract clauses can help you draft a fail-proof contract; pay careful attention to the tips regarding rates, invoicing, kill fee, and deadlines. These will be most helpful in preventingt chargebacks.



5. Clearly Outline Copyright Ownership


Another important tip to note is copyright issues. Copyright laws are another valuable chargeback prevention tool. Imagine the following situation. You design a killer website for a client. He accepts the design. He pays you via credit card. Life goes on.


Later, you receive notice of a chargeback but your design is still on the client’s site. If you worded your contract right, you can go after the thieving client. How? Put the following phrase in your contract: copyright transfers to the client only upon payment in full. If the client filed a chargeback, he hasn’t paid you, and therefore is in violation of copyright laws by continuing to use your design.


If you threaten the client with a DMCA takedown, he is likely to cancel the chargeback real quick. If he doesn’t pay, follow through with the takedown. This action won’t get you your money back, but it will give you a little satisfaction!



6. Comply With All Deadlines


Not all chargebacks come from scammers. There is a real possibility the chargeback filed against you is valid and brought about by your own actions. There are tons of acceptable reasons why a cardholder would file a chargeback. For example, one chargeback reason code that could influence your freelance income is "services not provided."


If you don’t adhere to deadlines, it is understandable that a client might consider a chargeback. The client shouldn’t have to pay for something he didn’t receive. If there is a chance you’ll miss a deadline, let the client know as soon as possible and offer an alternate submission schedule.


Additionally, make sure you provide excellent customer service. Answer your client’s phone calls and emails promptly and professionally. If there is a lag in communication, the client might think you went MIA and pull the plug on payments that have already been rendered.



7. Do The Work, And Do It Well!


Chargebacks filed when services are "not as described or defective" is also a legitimate grievance. If your client hired you to do X and you delivered Y, isn’t it understandable that a chargeback could be in your near future?


One way to ensure the quality of your work is to limit the amount of projects you accept at a given time. If you are stretched too thin, it will show in the quality of your work. Take pride in your work. Deliver completed projects that represent your very best effort.



And there you have it. There is nothing to fear about chargebacks once you understand how to prevent or at least minimize the possibility of it happening on your watch. Don’t threaten the success of your design career by failing to take a few preventative steps before work begins.


Have you experienced a chargeback? Were you able to successfully dispute it? Did you change the way you interact with clients as a result?


Editor’s note: This post is written by Jessica Velasco for Hongkiat.com. Jessica loves unearthing the strangest, most outrageous tech ideas. You can follow her on Twitter.











Freelancers: 7 Ways To Prevent Chargebacks From Clients